Employees can pay for the travel expenses of others only in special circumstances described below:
Emergency purchase (Airfare, Hotels, and Meals); or
Hotel accommodation providing cost savings (sharing a standard hotel room – no upgrade).
Transactions associated with the above special circumstances require a MAPP exception (04.02.01B – Travel Paid from Local Funds).
The approved MAPP exception form must be attached to TEs for all applicable travelers. When travelers compute the meal & lodging expenses for their TEs, they must include their portion of meal & lodging expenses paid by others.