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  3. AP Travel
  4. Special Travel Situations
  5. Paying for the travel expenses of others

AP Travel

Paying for the travel expenses of others

    • Employees can pay for the travel expenses of others only in special circumstances described below:
      • Emergency purchase (Airfare, Hotels, and Meals); or
      • Hotel accommodation providing cost savings (sharing a standard hotel room – no upgrade).
    • Transactions associated with the above special circumstances require a MAPP exception (04.02.01B – Travel Paid from Local Funds).
    • The approved MAPP exception form must be attached to TEs for all applicable travelers.  When travelers compute the meal & lodging expenses for their TEs, they must include their portion of meal & lodging expenses paid by others.